Exhibitor Area
Exhibitor Guide
Please click here for details on setting up, break down, and your time at mmc2015.
Book a stand
For details of pricing, terms and conditions, and to book your stand, click here.
Your Stand
All stands, unless otherwise requested, will have a basic shell scheme, marine blue carpet, power (1 x 500w socket for every 9 sqm booked) and 1 x 5ft fluorescent tube (1 x 500w socket for every 9 sqm booked). Please click here for dimensions of a basic shell scheme.
For any stand extras, additional power or lighting please see the exhibitor manual.
Setting up
Space only
Saturday 27 June – Space only 1300-2000
Sunday 28 June – Full Build 0800-2000
Monday 29 June – Full Build 0800-2200
For those space only stand that require earlier access we have access into the venue from 0800 on Saturday 27 June, if this is of interest please let know.
Shell scheme
Sunday 28 June - Full Build 0800-2000
Monday 29 June – Full Build 0800-2200
If you have not requested a space only stand then you will be provided with a basic shell scheme. If you plan to set your stand up between 0800 and 1300 on Sunday 28 June, please can you let know so we can ensure your shell scheme, with electrical supplies, is ready.
It is a venue rule that all exhibitors and contractors setting up while major construction is taking place in the Exhibition Hall are required to wear high visibility jackets.
Complimentary tea and coffee will be available to stand contractors and exhibitors during the Exhibition set up at the front of the hall.
Breaking down
Thursday 2 July break down between 1500-2359
You may begin taking your stand down on Thursday 2 July from 1500, and not before. The venue must be clear of all stand materials and stands by 2359 on Thursday 2 July. Please note that all electricity to all stands will be switched off 30 minutes after the exhibition closes. If you need access to electricity for longer than this, and you haven’t already let us know, please email as soon as possible.
All collections of parcels can be made from 1500 on Thursday 2 July. Organisers will take no responsibility in signing off parcels, so please ensure someone from your company is there to meet your courier. Alternatively please organise collections through GES Logistics.
Full instructions for the breakdown on Thursday 2 July will be distributed by the venue during mmc2015.
Complimentary tea, coffee and water will be available to stand contractors and exhibitors during break down on Thursday 2 July at the front of the hall.
Exhibitor Manual
The mmc2015 Exhibitor Manual is now available for all confirmed exhibitors. Here you will find useful booking forms for stand extras, electrics, AV, accommodation, parking and much more.
Commerical Workshops
mmc2015 exhibitors are invited to present a workshop(s) during the congress.
The topic of choice is left up to the presenter, and could include anything from a customer based review, a product launch, or a new technique you would like to promote.
Workshops are in 4 different theatres on the exhibition floor, each theatre seating approx 30-35 delegates at any one time. AV is provided in each of the theatres, along with a lead scanner feeding back delegate data to the presenter after mmc2015. A session runs for 45 minutes and costs £100 +VAT. RMS corporate members are entitled to one session free of charge.
View the workshop timetable for available sessions here, and book a workshop session here.
Accommodation
Accommodation can be booked through the approved agent Reservation Highway. To book your accommodation please click here. Please note that Reservation Highway is the ONLY approved booking agent for mmc2015.
We have been made aware that companies such as Exhibition Housing Services, Exhibition Housing Management and Trade Show Housing have been contacting exhibitors to offer reduced booking rates. These companies have NOT been approved by the mmc2015 organisers and it is believed that they take an immediate percentage of the payment and have very inflexible cancellation policies. If you have any enquiries about where to book your accommodation, please contact .
SPAM emails
It has come to our attention that our exhibitors may have been targeted with a spam email recently.
The sender ‘Rebecca Sloan [mailto:]‘ is in no way affiliated with the Royal Microscopical Society or mmc2015.
Please refrain from responding or sending your information to this person.
The RMS do not send any delegate data to exhibitors prior to an event. Details of those attendees who wish to share their contact details, will be available post event.
For further information on this issue, please contact
